Sub-recipient Invoicing

Sub-recipients should submit quarterly invoices for review by the UNC Asheville principal investigator (PI) for programmatic matters and timeliness of deliverables. The PI’s review and signature indicate that the programmatic progress is satisfactory and the financial consideration requested aligns with the budget and progress made to date.

A checklist for reviewing sub-recipient invoices (pdf) is available to assist PIs with this process.

  1. The sub-recipient sends invoices directly to the PI.
  2. The PI reviews and approves the invoices. (The PI’s signature indicates that the programmatic progress is satisfactory and that the financial consideration is in line with the budget and progress made to date.)
  3. Designated department administrator submits the invoices to the Special Funds Accountant for review and approval.
  4. Once the Special Funds Accountant approves, they will forward the invoices to Accounts Payable. Accounts Payable verifies whether the Purchase Order (PO) has sufficient funds and makes payment to the respective sub-recipient.