Some agencies limit the number of applications a single institution (or components of the institution) may submit. UNC Asheville refers to these types of programs as Limited Submission Programs. Agencies may vary on how they impose such a limitation, for example, limiting an institution to 1-3 applications for the entire institution, only allowing 1-3 applications per major unit or division within the institution, or by limiting the number of applications a department within the institution may submit. At UNC Asheville, the Office of Research and Sponsored Programs (ORSP) coordinates such Limited Submission Programs.
ORSP employs the following process in coordinating such programs:
- In the months prior to a program deadline, the Office of Grants and Research Development will provide an announcement summarizing the program to the appropriate units or campus community. These announcements outline the procedures by which interested applicants can apply, including an internal deadline for submission of required materials.
- Required materials usually involves the University’s Limited Submission Application as well as any additional information requested by the administration.
- After the internal deadline has passed, ORSP will provide all submission materials to the appropriate office(s). ORSP works with the Chief Research Officer, Office of the Deans and the Office of the Provost, as appropriate, on such programs. These Offices will select an internal review panel to choose a project(s) for development and submission
- Once final selections are made, ORSP will notify all candidates of the outcome of internal reviews. Applicants should note that written feedback or summary statements are not available from such reviews.
While the Office of Grants and Research Development makes every effort to proactively identify all Limited Submission Programs well in advance of their deadline, many new programs are added by agencies each year. Investigators who identify such programs directly should immediately contact the Office of Grants and Research Development so that the appropriate internal review process can occur. Approval for submission to such programs is not granted on a first-come, first-served basis.